Frequently Asked Questions
We are thrilled to move our industry-leading Offsite Construction Expos online to continue providing networking and resources to the offsite construction industry.
Below are frequently asked questions relating to our digital expos.
All speakers must read our How-To's Presenter Guide to be prepared for digital sessions.
DIGITAL EXPO FAQ’S
WHEN ARE THE DIGITAL EXPOS BEING HELD?
Our three digital expos in 2020 are scheduled for September 16-17, October 21-22, and November 18-19.
WHAT IS THE AGENDA FOR EACH EXPO?
The daily agenda can be found on each expo’s dedicated page. Times are listed in their local time zones.
HOW LONG WILL THE OFFSITE CONSTRUCTION EXPOS STAY DIGITAL?
For the foreseeable future given the current COVID-19 situation.
WHAT DOES A DIGITAL EXPO ENTAIL?
We’ve designed our digital expos to mimic our in-person expos as closely as possible. Industry speakers will present case studies via Zoom and industry exhibitors will present their goods and services via pre-recorded video in a dedicated digital exhibit hall on our website. Live chatting with exhibitors will also be available.
HOW CAN I ATTEND A DIGITAL EXPO?
You can sign up for any of our expos here.
WHO DOES EACH DIGITAL EXPO TARGET?
Each Offsite Construction Expo targets manufacturers, owner/developers, architects, engineers, suppliers, and other offsite construction professionals from various regions of North America. That said, each digital expo is open to everyone regardless of physical location.
Zoom is a free online video conferencing platform.
DO I NEED TO DOWNLOAD ZOOM?
We suggest you download the Zoom client in order to participate, but you do not have to. You can open a zoom link in your web browser, but to take full advantage of the program, we highly suggest that you download it to your desktop or mobile device to join.
DO I NEED A ZOOM ACCOUNT TO JOIN?
No, you don’t need a Zoom account to join. Just register and enjoy!
DO I NEED TO REGISTER TO ATTEND A DIGITAL EXPO?
Yes. You can sign up for any of our expos here.
WILL THE PRESENTATIONS BE RECORDED AND MADE AVAILABLE FOR LATER VIEWING?
Yes, each of our presenters will be recorded and links to the recorded presentation will be made available to registrants after the expo.
CAN I GET A COPY OF THE SLIDES THAT A PRESENTER USED?
As we are allowed by each presenter, slide decks will be made available to registrants after the expo.
WHAT IS THE REFUND/CANCELLATION POLICY?
Once payment for your registration has been received, a confirmation will be emailed to you. If you do not receive a confirmation within two weeks of registering, contact us immediately. There are no refunds. Subject to change without notice.
CAN I ASK QUESTIONS DURING THE EDUCATIONAL SESSIONS?
The live speaker Q&A for breakouts will be around 10 minutes and take place towards the end of the session. Attendees will be asked to send in any questions through a chat feature and our emcee will select a few for the speaker to answer.
WHEN WILL I RECEIVE THE INSTRUCTION FOR ATTENDING THE VIRTUAL EVENT?
An instructional email will be sent to you the week prior to the start of the digital expo with details on how to login to our online event and any final instructions.
CAN I SHARE MY VIRTUAL CONFERENCE LOGIN INFORMATION WITH OTHER MEMBERS OF MY TEAM?
Your log-on information is just like your badge at the expo and sharing of registrations is not permitted.
HOW CAN I BECOME AN EXHIBITOR FOR MY COMPANY?
To exhibit at one of our digital expos, please contact Business Development Director Dave Sikora.
HOW LONG WILL MY COMPANY’S BOOTH BE OPEN?
Each exhibitor booth will open at 8:00am on the day of the digital expo and remain open for the following 30 days.
WHAT’S INCLUDED IN A DIGITAL BOOTH?
Each “booth” is a dedicated webpage that is linked to from the main event page. A digital booth can include a pre-recorded video, PDFs for download, and text about your company.
Note: Each exhibitor is required to supply all files, links, and text to the Offsite Construction Expo at least 10 business days prior to the expo at which you plan to exhibit.
HOW CAN I INTERACT WITH THE EXPO ATTENDEES?
A live chat feature will be available during exhibit hours for attendees to contact you if they are interested in your goods or services.
WILL EXHIBITORS RECEIVE ATTENDEE CONTACT INFORMATION AFTER EACH EXPO?
Yes, attendee contact information will be made available to all exhibitors after each event.
WHAT DO I NEED IN ORDER TO PRESENT?
Please see our Digital Presenter Guide below for our recommendations.
CAN MY COMPANY SPONSOR A DIGITAL EXPO?
Sponsorship opportunities are available for each of the three 2020 digital expos. Please contact Business Development Director Dave Sikora.
DIGITAL PRESENTER GUIDE
REMOTE HOSTING EQUIPMENT
Suggested Remote Broadcast Equipment
HD 1080P Webcam
Most laptops do not have HD 1080P webcams built it. We suggest you purchase and use an external webcam that meets these specs. Example: Logitech C920 1080P HD webcam, estimated price $70-$100.
We suggest using a condenser mic to dramatically improve audio quality. Many USB output microphones are available. Examples include: Snowball Mic and Yeti nano, estimated price $60-$100.
Please make sure that you are sitting in a high lighting area. We suggest using lighting, such as a selfie or halo ring light. Estimated price $20-$35. Alternatively, a good amount of natural light can also work.
REMOTE HOSTING SETUP
Remote Presentation Tips and Setup
Wear professional attire during your presentation. We will be recording remote sessions and you want to look your best.
Consider where you are setting up and what is behind you. It’s not a great idea to sit on a couch or have a messy background. Your camera must be stable and shouldn’t be moving during broadcast.
Avoid interruptions. Try to broadcast from a closed room where pets, children, or partners won’t interrupt your broadcast.
BEGIN YOUR VIRTUAL PRESENTING SETUP
1) Create Zoom Account and Download Zoom Desktop Application
If you don’t have a Zoom account already, go to Zoom.us and click on “Sign Up, It’s Free” at the top right corner. Enter an email address you wish to use and activate your account.
Once your account is active, go to zoom.us/download and download “Zoom Client for Meetings.” You must use the desktop application and not the browser application to be a Virtual Venture Cafe presenter.
2) 15-Minutes Before Your Session: Open Your Zoom Meeting/Webinar in the Calendar Invite
Approximately 15 minutes before your session is scheduled to begin, please open your Zoom Meeting or Webinar. You can find this link either in the Calendar invite that we’ve already sent you OR by emailing your host.
A member of the Offsite Construction Expo team will open the Zoom meeting/webinar about 15 minutes before the session begins. Don’t close the window if the room is not active yet, please wait for the virtual room to be open.
If you have any questions, please contact your OSCE contact ASAP.
3) Wait to be Made a Co-Host and Change Your Virtual Background
Once the virtual session opens, a member of the Offsite Construction Expo team will make you a “co-host.” Once you’re made a co-host, please turn on your video and change your “virtual background” to the image a team member has already provided you.
To change your virtual background, click the up arrow next to the Stop/Start Video button on the lower left of the screen and select “Choose a Virtual Background. From there find the image you were sent and make that your background.
Note: Not all presenters will be given virtual backgrounds.
4) Session Kickoff and Handoff
When your session is scheduled to start, a member of the Offsite Construction Expo team will introduce you and make a few announcements before handing the session off to you. Please wait for the OSCE team member to introduce you before you start presenting!
5) Tips for Presenting
As you present, here are some helpful tips to keep in mind:
Participants will enter the room on mute. If you would like them to engage verbally, please remind them to take themselves off mute to ask a question and them place themselves back on mute when finished.
Encourage participants to ask questions during your session using the chat feature. We recommend pausing every 2-3 slides to answer questions from the Zoom chat.
6) Ending Your Presentation
You must end your presentation at the scheduled time. Thank the audience and provide contact information if they have additional questions. Before you close your session, a member of the Offsite Construction Expo team will say a few remarks.